Statutory Information

 

Bersted Parish Council - Information Privacy Statement

 

The information you provide (personal information such as name, address, email address, phone number) will be processed and stored so that it is possible to contact you and respond to your correspondence and provide information relating to Bersted Parish Council’s Public Tasks.

Your personal information will not be shared with any third party.

The Councils Right to Process Information

GDPR Article 6 (1) (a), (d), (e) and (f) (Data Protection Act 2018)

GDPR Article 6 (1) (a) - Processing is with consent of the data subject

or

GDPR Article 6 (1) (d) - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

or

GDPR Article 6 (1) (e) - Processing is necessary for the Vital Interests of an individual

or

GDPR Article 6 (1) (f) - gives a lawful basis for processing where: ;- “processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.”

 

Information Security

Bersted Parish Council strives to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and relevant policies.

We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted.

Children

We will not process any data relating to a child (16 and under) without the express parental/ guardian consent of the child concerned.

 

Your Rights

 

Access to Information

You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer:  clerk@bersted-pc.gov.uk

Information Correction

If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: clerk@bersted-pc.gov.uk

Information Deletion

If you wish Bersted Parish Council to delete the information about you, please contact: clerk@bersted-pc.gov.uk

 

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact clerk@bersted-pc.gov.uk

 

Rights Related to Automated Decision Making and Profiling

Bersted Parish Council does not use automated decision making or profiling of personal data.

 

To Sum Up

In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision.  We do not use profiling, we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data.

Complaints

If you have a complaint regarding the way your personal data has been processed you may make a complaint to Bersted Parish Council Data Information Officer: clerk@bersted-pc.gov.uk and the Information Commissioners Office casework@ico.org.uk  Tel: 0303 123 1113

Bersted Parish Council Statement of Public Task

This statement loosely defines the role and purpose of Bersted Parish Council.

Bersted Parish Council Statement of Public Task

Bersted Parish Council Information Security Policy

Bersted Parish Council is responsible about Information Security and this policy specifies the standards to which we will work.

Bersted Parish Council Information Security Policy

Bersted Parish Council Complaints Policy and Procedure

This Policy defines how we will respond to complaints.

Bersted Parish Council Complaints Policy and Procedure

Bersted Parish Council Computer and Telephone Misuse Policy

This policy controls how Bersted Parish Council communications equipment will be used.

Bersted Parish Council Computer and Telephone Misuse Policy

Bersted Parish Council Information Security Incident Policy

In the event of loss, damage, destruction or theft of data held by the council this policy defines our response.

Bersted Parish Council Information Security Incident Policy

Bersted Parish Council Removable Media Policy

This policy lays down control standards for transferring data using removable media.

Bersted Parish Council Removable Media Policy

Bersted Parish Council Social Media and Electronic Communication Policy

This policy defines the standards required when using social media and forms of electronic communication.

Bersted Parish Council Social Media and Electronic Communication Policy

Bersted Parish Council Website Policy

This policy defines the management of Bersted Parish Council’s Website

Bersted Parish Council Website Policy

Freedom of information

About the Act

The Freedom of Information Act gives a general right of access to all types of recorded information held by public authorities, including the Council. Individuals already have the right of access to information about themselves under, for example, the Data Protection Act 1998. The Freedom of Information Act 2000 extends this right to allow public access to all types of information held.  For further information visit the Information Commissioner web site. 

 

How to make a request

Before making a request for information, please check the Council’s Publication Scheme (below) to make sure that the information you require is not already available. If the information is already on the Publication Scheme then we will not provide this again under the Freedom of Information Act. Requests for information not available through these means can be made to the Parish Council. You will need to provide a contact name; a contact address, and your request (which MUST be specific). 

 

We will respond within 20 working days. 

 

Charges

We will usually provide the information requested free of charge. However, where a charge is made you will be notified of the amount payable in writing prior to us providing the information.

Data Protection

Data Protection Act 1998

Bersted Parish Council has registered as a data controller with the Information Commissioner. To find out what processing of personal data is being carried out by us visit the Information Commissioners web site and input the name of our Council. 

If you wish to find out what information the Council holds about you please apply to the Clerk with details of your request and a means of identification. 

Data Protection Policy

 

Data Retention

Bersted Parish Council data is retained in accordance with our Data Retention Policy which can be downloaded here;

Data Retention Policy

Bersted Parish Council publication scheme.

Bersted publication scheme

Standing Orders and Financial Regulations

Bersted Parish Council has prescribed procedures in force permanently or until changed or cancelled.  Our Standing Orders and Financial Regulations are available for download below;

What we spend and how we spend it during the previous financial year:-

Final Audit report for 2016 -2017

Annual Governance Statement 2016 -2017 - [pdf] 436KB

Financial Transparency April 2016 - March 2017 -  [pdf] 384KB

Financial Transparency April 2018- 2019

Grant Recipients

2016 - S137 Grants – 2016

How we Make Decisions

Committee Minutes

Standing Orders 2018

Finance Regulations updated 2017

Lists and registers

Built up Area Boundary

Bersted Parish Flooding Fluvial

Heritage Designations

Landscape Constraints

Nature Designations

Geology, Geography and Flooding

Community Profile

Listed Buildings in Bersted

Listed Building Descriptions [pdf] 50KB

Map of Bersted Parish Boundary