Statutory Information
Bersted Parish Council - Information Privacy Statement
The information you provide (personal information such as name, address, email address, phone number) will be processed and stored so that it is possible to contact you and respond to your correspondence and provide information relating to Bersted Parish Council’s Public Tasks.
Your personal information will not be shared with any third party.
The Councils Right to Process Information
GDPR Article 6 (1) (a), (d), (e) and (f) (Data Protection Act 2018)
GDPR Article 6 (1) (a) - Processing is with consent of the data subject
or
GDPR Article 6 (1) (d) - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
or
GDPR Article 6 (1) (e) - Processing is necessary for the Vital Interests of an individual
or
GDPR Article 6 (1) (f) - gives a lawful basis for processing where: ;- “processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.”
Information Security
Bersted Parish Council strives to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and relevant policies.
We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted.
Children
We will not process any data relating to a child (16 and under) without the express parental/ guardian consent of the child concerned.
Your Rights
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer: clerk@bersted-pc.gov.uk
Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: clerk@bersted-pc.gov.uk
Information Deletion
If you wish Bersted Parish Council to delete the information about you, please contact: clerk@bersted-pc.gov.uk
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact clerk@bersted-pc.gov.uk
Rights Related to Automated Decision Making and Profiling
Bersted Parish Council does not use automated decision making or profiling of personal data.
To Sum Up
In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data.
Complaints
If you have a complaint regarding the way your personal data has been processed you may make a complaint to Bersted Parish Council Data Information Officer: clerk@bersted-pc.gov.uk and the Information Commissioners Office casework@ico.org.uk Tel: 0303 123 1113
Bersted Parish Council Statement of Public Task
This statement loosely defines the role and purpose of Bersted Parish Council.
Bersted Parish Council Statement of Public Task
Bersted Parish Council Information Security Policy
Bersted Parish Council is responsible about Information Security and this policy specifies the standards to which we will work.
Bersted Parish Council Information Security Policy
Bersted Parish Council Complaints Policy and Procedure
This Policy defines how we will respond to complaints.
Bersted Parish Council Complaints Policy and Procedure
Bersted Parish Council Computer and Telephone Misuse Policy
This policy controls how Bersted Parish Council communications equipment will be used.
Bersted Parish Council Computer and Telephone Misuse Policy
Bersted Parish Council Information Security Incident Policy
In the event of loss, damage, destruction or theft of data held by the council this policy defines our response.
Bersted Parish Council Information Security Incident Policy
Bersted Parish Council Removable Media Policy
This policy lays down control standards for transferring data using removable media.
Bersted Parish Council Removable Media Policy
Bersted Parish Council Social Media and Electronic Communication Policy
This policy defines the standards required when using social media and forms of electronic communication.
Bersted Parish Council Social Media and Electronic Communication Policy
Bersted Parish Council Website Policy
This policy defines the management of Bersted Parish Council’s Website
Bersted Parish Council Media & Communications Policy
This policy sets out guidance when communicating with the press for councillors and officers of the council.
Bersted Parish Council Website Policy
Freedom of information
About the Act
The Freedom of Information Act gives a general right of access to all types of recorded information held by public authorities, including the Council. Individuals already have the right of access to information about themselves under, for example, the Data Protection Act 1998. The Freedom of Information Act 2000 extends this right to allow public access to all types of information held. For further information visit the Information Commissioner web site.
How to make a request
Before making a request for information, please check the Council’s Publication Scheme (below) to make sure that the information you require is not already available. If the information is already on the Publication Scheme then we will not provide this again under the Freedom of Information Act. Requests for information not available through these means can be made to the Parish Council. You will need to provide a contact name; a contact address, and your request (which MUST be specific).
We will respond within 20 working days.
Charges
We will usually provide the information requested free of charge. However, where a charge is made you will be notified of the amount payable in writing prior to us providing the information.
Data Protection
Data Protection Act 1998
Bersted Parish Council has registered as a data controller with the Information Commissioner. To find out what processing of personal data is being carried out by us visit the Information Commissioners web site and input the name of our Council.
If you wish to find out what information the Council holds about you please apply to the Clerk with details of your request and a means of identification.
Data Protection Policy 2019
Data Retention
Bersted Parish Council data is retained in accordance with our Data Retention Policy which can be downloaded here;
Data Retention Policy
Bersted Parish Council publication scheme.
Bersted publication scheme
Standing Orders and Financial Regulations - How we make decisions.
Bersted Parish Council has prescribed procedures in force permanently or until changed or cancelled. Our Standing Orders and Financial Regulations are available for download below;
What we spend and how we spend it during the previous financial year:-
Financial Transparency April 18 to March 19
Financial Transparency Expenditure over £500 April 19 to March 2020
Internal Audit Report for year end 31 March 2020
Financial Transparency Expenditure over £500 April 2020 to March 2021
Internal Audit report for year end March 2021
Financial Transparency Expenditure over £500 April 2021 to March 2022
External Audit report and certificate year end March 2021
Internal Audit for year end March 2022
Financial transparency April 22 - Jan 23
Bersted Parish Council Business Plan 2022-2023
Bersted PC Business Plan
Bersted Parish Council Civility & Respect at Work Policy 2022
Civility & Respect at Work Policy
Bersted Parish Council Risk Management Procedures
Bersted Parish Council Risk Management
Bersted Parish Council Co Option Policy
Co Option Policy revised 2021
Grant Recipients
2017 S137 Grants - 2017
2018 - S137 Grants
2019 - S137 Grants
2020 - S137 Grants
Allotments
Currently there are no allotments owned or managed by the Parish Council however;
Written representations may be made to the local authority on the need for allotments by residents on the electoral register or persons liable to pay council tax, and the local authority must take those representations into account (section 23(2) of the Small Holdings and Allotments Act 1908). The Council must assess whether there is a demand for allotments in their area. If the council decides that there is a demand for allotments; they have a statutory duty to provide a sufficient number of plots. In terms of the duty to provide under section 23 of the Small Holdings and Allotments Act 1908 there is no time limit for provision once it has been established that there is a demand.
If you are interested please download the form below and return to the clerk.
Waiting list form
Lists and registers
Built up Area Boundary
Bersted Parish Flooding Fluvial
Heritage Designations
Landscape Constraints
Nature Designations
Geology, Geography and Flooding
Community Profile
Listed Buildings in Bersted
Listed Building Descriptions [pdf] 50KB
Map of Bersted Parish Boundary